Christmas is right around the corner, bringing with it the best time of the year to have parties. But the thought of having to prepare something that all your friends will enjoy can make it a stressful ordeal. Plus if you have no prior experience in organizing and catering parties then you are in a lot of trouble.
The process of organizing a fun party requires a lot of planning and a ton of experience. So to help newbie organizers like you we’ve put together a guide on how to organize parties.
1. Plan Ahead
Planning ahead is a vital part of having a fun party and should be done weeks ahead of the actual event. This can free up a lot of time in your schedule which you can use to focus on parts of the party. If you are planning a christmas party this year, here some tips and tricks for your help.
2. Hire a Good Caterer
Hiring a good caterer can do wonders. Not only will he help organize your party he will also help you in making decisions on things like theming and catering style. Since the caterer will do all the heavy lifting you can relax and enjoy the party.
3. Set a Budget
Setting a budget can save you from a lot of unnecessary hassle because without a budget plan you run the risk of spending too little on something or spending too much on others. This can lead to the whole party being ruined.
4. Set a Date
Setting the wrong date can be disastrous since it can lead to no one coming to the party. The Christmas season is one of the busiest times of the year so keep the schedules of your guests in mind when setting a date.
5. Pick a Theme
Usually, food is the center of attention for parties but People tend to forget how important theming is. Theming can make a party venue look visually pleasing to the guests and really brightens the mood of the whole event.
6. How Many People Are Attending?
When planning and budgeting your party, remembering the number of people attending is important. If you take the number of guests into consideration it will help your decisions on things like what the budget should be? How big the venue should be? And what the best catering style for your event would be.
7. Get Some Cocktails
Having a Cocktail bar is the perfect way to brighten the atmosphere of a party. Having a Cocktail bar is a great way to have your guests interact and keep the energy of the event going. Plus, who doesn’t love a little bit of alcohol at their parties?
8. Keep The Weather In Mind
The weather can be a fickle thing and go bad when you least want it to. So when setting a date check the week’s weather forecast unless you want all your hard work to go to waste because of a storm.
The entertainment can be the highlight of the event and have people remember the party for weeks. When choosing entertainment there are many choices such as bands, DJs, comedians, circus acts, or speakers. The goal is to keep your guest entertained no matter what.
10. Pick a Catering Style
Picking a catering style is a very important decision as it can affect the atmosphere of the whole party more than the theming can. Here are some of the main catering styles used at parties:
- Plated Dinner: They are best for elegant and formal affairs. But are very expensive
- Buffets: They are for more casual events and are affordable. Although they are affordable they cause a lot of food to be wasted.
- Cocktail Parties: They are great for creating a social atmosphere but won’t be filling anyone’s appetites.
11. Make a Menu
At parties, the most important thing to get right is the food. A good menu is so important that it can single-handedly save even the most poorly managed parties. When making the menu you have to keep a few things in mind about the guests like allergies, diets, cultural backgrounds. With these things in mind, you’ll be able to make an all-inclusive menu that all your guests can enjoy.
12. Choose The Location
When picking a venue always keep the location in mind make sure it’s not too far away, in a dangerous part of town, in an area that has a lot of traffic problems, and that it is clean. All these things can help make sure your guests have an easy time coming and going from your party.
If you want professional catering at your next party visit Supper Club to get Vancouver’s premium dining experience.